Efficient Plant April 2019 - 27

enterprise software tips

Effectively Use SAP's PM Functions
Kristina Gordon, Illumiti

IN SAP, maintenance-task lists describe a series
of individual maintenance activities. They are used
to standardize recurring activities, plan them more
effectively, and save time when creating maintenance
orders and plans.
Task lists can be created for:
 equipment
 functional location
 general maintenance.
Activities for a technical object include:
 inspections
 maintenance
 repairs.
These lists contain detailed work instructions in
the form of operations. Each operation contains:
 short description
 long description (including detailed work steps)
 work center (trade) performing the function
 timing information (duration, number of capacities,
and total work)
 activity type, for costing purposes
 internal and external (contractor) labor
 components required
 tools
 documents.
Task lists help reduce the maintenance effort when
standardized work sequences change, for example,
because of new legal regulations. You must carry out
the changes at exactly one place in the corresponding maintenance-task list. All maintenance orders
and maintenance items that refer to the maintenance-task list automatically receive the actual status
of the work sequences.
Such lists are assigned to maintenance items and
serve as work instructions for preventive-maintenance work orders.

APRIL 2019

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MAINTENANCE ITEM
The maintenance item indicates where maintenance activities will occur for preventive/predictive planning. A single maintenance plan can contain several maintenance items. Each maintenance item contains the following information:
technical object (functional location and/or equipment)
order type to be created by the plan (defined as PM02)
main work center
planner group
maintenance-activity type
settlement rule.
All of this information is defaulted into any orders created with the maintenance
plan. A general task list is assigned to the maintenance item. The task-list operations then become the operations for any work orders created by the plan.

OBJECT LISTS

Object lists will be utilized when several assets are to be inspected as part of a
single work order.

MAINTENANCE PLAN

Composed of a maintenance item and scheduling details, the maintenance plan
is used to automatically generate maintenance call objects. A maintenance plan
can have one or more maintenance items. For example, a pump-maintenance plan
might include a maintenance item for the pump transmission with corresponding
task list and one for the pump motor with its own corresponding task list.
In SAP PM, the scheduling data for maintenance plans contains:
 a cycle or maintenance interval
 scheduling parameters to fine-tune scheduling
 a list of planned and call dates.

SCHEDULING MAINTENANCE PLANS

The maintenance planner schedules the maintenance plan. When doing this for the
first time, he or she must enter the start date and specify the maintenance cycle.
Scheduling allows you to define start dates for maintenance orders and keep them
updated. Without regular scheduling, call objects such as maintenance orders and
notifications cannot be created.
Scheduling is the function that calls up the next maintenance order after the previous one has been completed. Scheduling is normally performed automatically at
regular intervals, such as daily or weekly, in a background job known as Deadline
Monitoring. A maintenance task can also be scheduled for a date using the manual

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Efficient Plant April 2019

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