Efficient Plant December 2017 - 47

column | enterprise software tips

AINTENANCE coordination and converting
notifications to work orders
are amongh the most critical steps in the
work-management process. The first step
in this process is work validation. The
maintenance coordinator, or the production designee, should review the notification with area operations personnel to
ensure that the scope of work is appropriate and justified and will not be superseded by other maintenance work or capital
projects. If the work will not proceed, then
the notification shall be rejected. If the
work will proceed, then the notification
will be edited or corrected and then turned
into the appropriate work order.
Work order types are configured by
each company, depending on how its
work is performed. Typical work orders
include those for preventive, predictive,
emergency, assistance to production, capital projects, and small jobs. Follow your
own company practices for determining
work order costs.
First, review the notification, using
transaction IW22. You can also use transaction IW28 to search for a notification.
Next, review the notification Type, Title,
Equipment description, Planner group,
Priority, Failure Mode, and Notification
Long Text to determine if the correct
notification type was used (it cannot
be changed), and to determine what
work-order type should be created. Verify
that the priority field and the Req. start
and End dates meet the needs of the area.
Select (8) save once you have finished.
You should always edit the notification
to ensure the information is correct prior
to converting to Work Order. This will
ensure accuracy for the Notification and
the Work Order. If modifications were
made to the notification to correct the

DECEMBER 2017

information prior to converting to Work
Order, you should use this as a coaching
opportunity to meet with the Notification
creator and alert them of the changes you
made and the importance of accurately
filling out the notification.
After reviewing the Notification, use
these three factors to determine whether
it should be rejected:
 Duplicate notification already exists
in the system.
 It is determined that the work is not
required.
 The information or the notification is
not valid.
After rejecting a notification, the
maintenance coordinator or shift designee shall consult the Notification creator
and notify them why it was rejected. This
feedback loop is a critical element of the
work-management process to ensure
everyone is informed and updated.
Enter your activity type and revision
code to complete the work, Then Click the
save button. EP

Convert
Notifications
To Work
Orders
Kristina Gordon
DuPont

Video Training

Want to see these tips in action and/
or learn more about converting
notifications to work orders? Go to
efficientplantmag.com/1712SAPtips
and Kristina Gordon will show
you how. Watch this space each
month for a new training video.

Kristina Gordon is SAP PM Leader,
DuPont Protective Solutions
Business, and SAP WMP Champion,
Spruance Site, Richmond, VA. If you
have SAP questions, send them to
editors@efficientplantmag.com and
we'll forward them to Kristina.

When you have verified the
notification information and
are ready to convert to a work
order, press the Create Work
Order button.

3
Enter the desired workorder type. Change
Main Work Center if
necessary. Click check
mark to proceed.

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Table of Contents for the Digital Edition of Efficient Plant December 2017