CPA Practice Advisor - 15

EXPENSE MANAGEMENT SYSTEMS: REVIEW
Chrome River Expense
Chrome River EXPENSE is a cloud-based web application designed to manage both
STRENGTHS:
business and travel expenses.
* Powerful application
* Can handle a variety of
The application is best suited
expense types
for mid-sized to enterprise level
* Excellent reporting options
businesses. Although Chrome
POTENTIAL LIMITATIONS:
River EXPENSE can also be used
* Not suitable for smaller
by smaller businesses, it's doubtful
businesses
* Implementation is complex
that smaller businesses would be
* Training likely needed
in a position to take advantage of
the level of features offered in the application.
Chrome River EXPENSE is designed to work with

Concur Expense
STRENGTHS:
* Good integration
* Excellent reporting
* 24-hour support
POTENTIAL LIMITATIONS:
* Smaller businesses may be
overwhelmed with features
they don't need
* Time-consuming setup
process
* Travel and expense plan
better suited to larger
businesses

Concur Expense from SAP Concur
offers good expense management,
along with a variety of integrated
solutions for businesses of all
sizes. Entirely web-based, Concur
Expense offers solid receipt
management and expense report
creation. Concur also offers a
variety of expense-related applications that are designed to work
with Concur Expense to offer

ExpensAble

www.chromeriver.com
other Chrome River applications, including Chrome
River DIRECT PAY, which will automatically debit a
business bank account for all approved expenses, while
crediting either corporate credit cards or an employee's
personal bank account. This allows users to process
and deposit employee reimbursements within three
days, with all employees eligible for the service. Also
available is Chrome River FOLIO, which automates data
extraction from hotel bills directly into the application,
eliminating the need to enter details such as room
service, taxes, parking, and other hotel fees.
Chrome River EXPENSE is especially well-suited

greater functionality, including Concur Drive, for
those who need automatic distance capture, Concur
Detect, an application offered by AppZen that will
audit all created expense reports for possible fraud
and non-compliance issues, and ExpenseIt, included
in the Concur Expense mobile app, which takes receipt
management to a whole new level.
Concur also offers a variety of travel expense management applications including Concur Travel, Concur
Request, Concur TripLink, and Travel & Expense.
Best suited for larger businesses with more

www.expensable.com
cation, with users able to manage expenses using a
desktop or workstation computer. A mobile app is also
available for both iOS and Android devices, with the
mobile app offering the same functionality found in
the web application.
Using the mobile app, users can snap a photo from
their mobile device, which can then be uploaded to the
application. All uploaded receipts are then stored in
ExpensAble until an expense report is created when
they can be attached to the appropriate report. In addition, users can opt to upload receipts to ExpensAble
via email if desired.

Expensify Expense Management

Use.expensify.com

Expensify is a scalable travel and expense application
suitable for small to mid-sized
businesses.
Completely web-based, Expensify works with both desktop and
laptop computers. A mobile app
for both iOS and Android smartphones and tablets is also included
with all plans.
The setup process in Expensify
is designed to be easy, with new users guided through
a series of questions that help expedite the entire

setup process. Unlimited receipt scanning is offered
in the application, with users able to snap a photo
of any receipt and upload it to Expensify, where the
SmartScan feature will transcribe the data on the
receipt. The receipt is then stored until ready for use
with an expense report, with the data automatically
populated in the created report.
Expensify offers complete scalability, with four
plans available ranging from Track, which is designed
for individuals or consultants who need to track their
expenses; Submit, which is ideal for very small businesses; Collect, which is good for small and growing

STRENGTHS:
* Offers four plans
* Free trail available
* Good integration with tax
applications
POTENTIAL LIMITATIONS:
* No telephone support
offered
* Not suitable for very large
businesses

Read the full review for
this product online at:

www.CPAPracticeAdvisor.com/
21124266

for those with a global presence. Chrome River
typically handles all initial system configuration
and implementation, which can be a lengthy process,
though the end result is a custom-designed travel
and expense management application. All pricing is
customized for a particular business, with a quote
available from Chrome River upon request.

www.concur.com

ExpensAble Expense Management is a travel and
expense management application
from Insperity. ExpensAble is well
suited for small to mid-sized businesses, offering two plans: Express,
which is designed for businesses
with less than 20 employees that
need to file an expense report, and
Corporate, which is better suited to
larger businesses with more than 20
employees filing expense reports.
ExpensAble is an online appli-

STRENGTHS:
* Offers two plans
* Good reporting options
* Automated credit card feed
POTENTIAL LIMITATIONS:
* Does not create expense
reports automatically
* No telephone support
available
* Does not include travel
expense management

2020 OVERALL RATING

2020 OVERALL RATING
Read the full review for
this product online at:

www.CPAPracticeAdvisor.com/
21124274

complex business expense and travel needs, Concur
Expense also offers a plan designed specifically for
small businesses. Pricing for all Concur applications
is available upon request directly from Concur. A free
trial can also be requested from Concur for those
interested in the application.

2020 OVERALL RATING

4.5

Read the full review for
this product online at:

www.CPAPracticeAdvisor.com/
21124278

ExpensAble offers good expense management capability for small to mid-sized businesses.
ExpensAble currently offers two plans: ExpensAble
Express, which is designed for small businesses with
fewer than 20 employees, and ExpensAble Corporate,
for businesses with more than 20 employees. Pricing is
available for both plans directly from Insperity.

2020 OVERALL RATING

4.75

Read the full review for
this product online at:

www.CPAPracticeAdvisor.com/
21124285

businesses; and Control, which is best-suited for small
to mid-sized businesses that need to track numerous expenses. Both Track and Submit are $4.99 per
month for a single user, while Collect is $5 per user,
per month, and Control runs $9 per user per month.
All plans offer a free trial for those interested in trying
out one of the plans.

FEBRUARY 2020 ■

www.CPAPracticeAdvisor.com

http://www.chromeriver.com http://www.CPAPracticeAdvisor.com/21124266 http://www.concur.com http://www.CPAPracticeAdvisor.com/21124274 https://www.insperity.com/products/expense-management/ http://www.CPAPracticeAdvisor.com/21124278 http://Use.expensify.com http://www.CPAPracticeAdvisor.com/21124285 http://www.CPAPracticeAdvisor.com

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