Fleet Maintenance - 20

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How fleet
size impacts
CMMS software
considerations
Prioritized features can depend
on the size of the fleet.

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Small fleets may find it beneficial to
have functionality with the ability to
hide software options that they aren't
currently utilizing. That way, they still
have room to grow into the software
and expand operations in the future,
but they aren't being confused by
features or details that aren't using
initially. Start small and add on additional functionality as it is needed.
For larger fleets, the concern is scalability, security, and configuration. Large
fleets may benefit from automation and
trying multiple systems to compare at
the same time. For these fleets, integration is especially important, as well
as the flexibility of working in multiple
currencies or multiple languages.

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Although most computerized maintenance management system (CMMS)
software options can accommodate
both small and large fleets, the features that a fleet tends to prioritize
can depend on the size of the fleet.
Generally, smaller fleets will need a
foundation to manage their assets and
easily integrate into the other software
systems they already use. Because of
their smaller size, they will need to be
able to drive a return on investment
relatively quickly, so warranty and
tracking any kind of inventory, especially
slow-moving inventory, is critical.

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20 Fleet Maintenance | June 2019

In a fleet testing different vehicle
options, say one that is operating a
combination of electric vehicles, hybrid
vehicles, diesel, or gas, having a software that's flexible enough to help
benchmark each of these vehicle types
and deliver insight to uptime is critical.
A good CMMS software should be able
to help these fleets compare the cost
per mile, cost per hour, or "cost per"
for any other type of measurement to
give fleets an idea of how these vehicles
compare with each other in terms of
overall cost and efficiency for the fleet.
Large fleets will have a lot of the
same maintenance needs as smaller
fleets but will also have multiple locations and potentially multiple lines
of business, so the system will need
to be able to manage security and
permissions, as well as reporting, in
a much more sophisticated way.

» When choosing a CMMS software, start by evaluating the needs of your fleet.
Photo courtesy of Dossier Systems

Squarerigger SQ.7
Squarerigger SQ.7 is a Windows-based software program that allows
fleets to analyze and report information about vehicles, equipment,
staff, and operations. SQ.7 offers a variety of reporting options,
allowing fleets to track data by vehicle, by day, or whatever parameter that best fits the organization. The software is adaptable to fit the
fleet's needs and helps make record keeping simple while improving
information accuracy.
Notable features:

* Analyze and report critical information about
vehicles, equipment, staff, and operations
* SQ.7 Mobile Shop allows users to run a shop, or
service trucks, using ruggedized pocket PC wireless handheld computers with built-in barcode scanners, which reduce the time it takes to enter data
* Automated fuel data from cardlock systems
* Employee time management
* Inventory management
* Interface to external accounting systems
* Context-sensitive help
* Repair and technician cost tracking
* Preventive maintenance scheduling

Tatems Truck Maintenance Software
Tatems Truck Maintenance Software is a PC-based program that can be
networked so fleets can share data between multiple users. There are no
per-vehicle charges, and the initial purchase includes a lifetime license to
use the software.
Notable features:

* Create work orders and track labor costs
* Create, track, and get reminders for lube service based on miles, hours, or days intervals
* Keep a fuel log and track by miles or by hours
* Get inspection checklists for 90-day inspections
* Simple parts inventory keeps track of what was installed and when
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Fleet Maintenance

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