Dentaltown April 2018 - 83
Records are crucial to the eventual
outcome of an investigation. Generate
an "audit transaction log" report from
your practice management system.
The transaction log is a computerized
record of every single financial transaction that occurred in the software.
If your practice management system
doesn't offer a financial transaction log,
generate the adjustments and deleted
payments reports. Generating these
reports for a 12-month time period
will have chronicled thousands of
transactions, so the reports will need
to be saved in a digital format (Excel, if
possible) and placed in a secure folder on
your computer, with restricted access.
Ensure historical daily close reports
and day sheets are secure, because they
may contain valuable evidence that can't
be retrieved by regenerating documents
via the practice management system at
the current date. Locate and secure any
payment receipt books, bank deposit
slip books, bank receipts of deposit,
third-party payment statements and
security camera video footage if the
employee's workspace is visible.
Lastly, snap photos of
the suspect's work area
to capture clues that
may be advantageous
in exposing the theft
modality. Desks, drawers,
counters and suspicious fi les often
will hold valuable notes or lists of
manipulated accounts that need to
be surreptitiously balanced. The same
applies to workstation computer files.
82
APRIL 2018 // dentaltown.com
3. Get help.
The legal and accounting issues
related to an investigation are insurmountable. Fraud investigation is not
a do-it-yourself project!
W hen embezzlement is f irst
suspected, it may be more serious
than it initially appears. Trying to "go
it alone" or getting assistance from
well-intentioned advisers (who may have
excellent professional credentials, but in
an area other than fraud investigation)
can make the situation worse. Certified
public accountants and attorneys are
invaluable; however, unless they have
special investigation skills and have
direct access to examine the transactions
in your practice management software,
they most likely can't identify theft
patterns.
Certified fraud examiners (CFE)
are specialists in identifying evidence
http://www.dentaltown.com
Table of Contents for the Digital Edition of Dentaltown April 2018
Dentaltown April 2018 - Intro
Dentaltown April 2018 - Cover1
Dentaltown April 2018 - Cover2
Dentaltown April 2018 - 1
Dentaltown April 2018 - 2
Dentaltown April 2018 - 3
Dentaltown April 2018 - 4
Dentaltown April 2018 - 5
Dentaltown April 2018 - 6
Dentaltown April 2018 - 7
Dentaltown April 2018 - 8
Dentaltown April 2018 - 9
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Dentaltown April 2018 - Cover3
Dentaltown April 2018 - Cover4
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