Talking Stick - May/June 2018 - 28
FACILITIES
Simplifying Room
Reports
Facilities managers cheer on the efficiency
and timeliness of electronic room reports.
Staff at Northwest Missouri State
appreciate the ease of electronic
forms.
by Crystal Kitten
For decades, most colleges and
universities have been filling out a
paper room condition report for each
resident when the resident moves
in. These reports are sorted and filed
in the resident director's office for
safekeeping and filled out again when
the resident moves out. Once all room
condition reports are complete for the
hall, someone will likely sort through
them to identify maintenance concerns and damages that must be fined
to the student. Then each hall will sort
the hundreds of forms again; they
are usually brought to a main office
where they are sorted and then filed or
scanned for record-keeping purposes.
Does this sound all too familiar? Is
anyone getting anxious just reading
about this process? Imagine the possibilities if room condition reports and
health and safety inspections could be
easily accessed online and stored electronically. This vision is now a reality
for some campuses.
Electronic room condition reports
have been integrated into many student housing software platforms so
that student staff and professional staff
can keep records of room inspections
on their phones, tablets, or laptops.
Today, it is possible to submit maintenance requests, keep a record of room
keys, attach photos, and implement
damage fines to student accounts
based on the electronic reports. When
staff submit an electronic report for
a room, the condition of that room's
inventory is updated automatically and
can be rolled over to following terms.
This way, the chronological condition
of the room is tied to both the room
and the student.
PHOTO CREDIT: SCOTT SHIELDS
KNOWLEDGE
DOMAINS
in this article
One of the best features of electronic reports is that they are living
documents. Paper reports are often difficult to interpret because of illegible
handwriting, inaccurate descriptions,
Facilities Management
Educate and work with students on basic facilities concerns.
Establish standards/metrics by which facilities will be maintained.
Talking Stick - May/June 2018
Table of Contents for the Digital Edition of Talking Stick - May/June 2018
Talking Stick - May/June 2018
Contents
Vision
Just In
Calendar
Your ACUHO-I
Transitions
Res Life
Facilities
Special Focus
What’s Next?
Finding Your Philosophy
Conversations
First Takes
Around Student Affairs
New Members
Snapshot
Talking Stick - May/June 2018 - Intro
Talking Stick - May/June 2018 - Talking Stick - May/June 2018
Talking Stick - May/June 2018 - Cover2
Talking Stick - May/June 2018 - 1
Talking Stick - May/June 2018 - 2
Talking Stick - May/June 2018 - Contents
Talking Stick - May/June 2018 - 4
Talking Stick - May/June 2018 - 5
Talking Stick - May/June 2018 - 6
Talking Stick - May/June 2018 - 7
Talking Stick - May/June 2018 - Vision
Talking Stick - May/June 2018 - 9
Talking Stick - May/June 2018 - Just In
Talking Stick - May/June 2018 - 11
Talking Stick - May/June 2018 - 12
Talking Stick - May/June 2018 - 13
Talking Stick - May/June 2018 - 14
Talking Stick - May/June 2018 - 15
Talking Stick - May/June 2018 - 16
Talking Stick - May/June 2018 - 17
Talking Stick - May/June 2018 - Calendar
Talking Stick - May/June 2018 - 19
Talking Stick - May/June 2018 - Your ACUHO-I
Talking Stick - May/June 2018 - 21
Talking Stick - May/June 2018 - Transitions
Talking Stick - May/June 2018 - 23
Talking Stick - May/June 2018 - Res Life
Talking Stick - May/June 2018 - 25
Talking Stick - May/June 2018 - 26
Talking Stick - May/June 2018 - 27
Talking Stick - May/June 2018 - Facilities
Talking Stick - May/June 2018 - 29
Talking Stick - May/June 2018 - 30
Talking Stick - May/June 2018 - 31
Talking Stick - May/June 2018 - Special Focus
Talking Stick - May/June 2018 - 33
Talking Stick - May/June 2018 - 34
Talking Stick - May/June 2018 - 35
Talking Stick - May/June 2018 - What’s Next?
Talking Stick - May/June 2018 - 37
Talking Stick - May/June 2018 - 38
Talking Stick - May/June 2018 - 39
Talking Stick - May/June 2018 - 40
Talking Stick - May/June 2018 - 41
Talking Stick - May/June 2018 - 42
Talking Stick - May/June 2018 - 43
Talking Stick - May/June 2018 - 44
Talking Stick - May/June 2018 - 45
Talking Stick - May/June 2018 - 46
Talking Stick - May/June 2018 - 47
Talking Stick - May/June 2018 - Finding Your Philosophy
Talking Stick - May/June 2018 - 49
Talking Stick - May/June 2018 - 50
Talking Stick - May/June 2018 - 51
Talking Stick - May/June 2018 - 52
Talking Stick - May/June 2018 - 53
Talking Stick - May/June 2018 - 54
Talking Stick - May/June 2018 - 55
Talking Stick - May/June 2018 - 56
Talking Stick - May/June 2018 - 57
Talking Stick - May/June 2018 - 58
Talking Stick - May/June 2018 - 59
Talking Stick - May/June 2018 - Conversations
Talking Stick - May/June 2018 - 61
Talking Stick - May/June 2018 - 62
Talking Stick - May/June 2018 - 63
Talking Stick - May/June 2018 - First Takes
Talking Stick - May/June 2018 - Around Student Affairs
Talking Stick - May/June 2018 - 66
Talking Stick - May/June 2018 - 67
Talking Stick - May/June 2018 - 68
Talking Stick - May/June 2018 - 69
Talking Stick - May/June 2018 - New Members
Talking Stick - May/June 2018 - 71
Talking Stick - May/June 2018 - Snapshot
Talking Stick - May/June 2018 - Cover3
Talking Stick - May/June 2018 - Cover4
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