Guide to Global Payroll Management - 2020 - D-108

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Guide to Global Payroll Management

treated as a U.S. person (reporting
under section 1471)).
Note. A withholding agent that is an
intermediary or flow-through entity will
leave these boxes blank unless it is
making the payment to an intermediary
or flow-through entity.
Box 15f, Country code. You must
enter the country code (from the list at
IRS.gov/CountryCodes for the country
where the intermediary or flow-through
entity is located.

Box 15g, Intermediary or
flow-through entity's foreign tax
identification number. Use Box 15g
to enter the intermediary or flow-through
entity's identifying number used in the
country of residence for tax purposes.
Box 15g is optional.
If you are a nominee that is the
withholding agent under section 1446,
enter the PTP's name and other
information in these boxes.

Boxes 16a Through 16e,
Payer's Name, TIN, GIIN,
and Status Code

See the definition of Authorized agent,
earlier, under Definitions. Include the
payer's name, TIN, and GIIN if different
from the withholding agent shown in
Boxes 12a, 12d, and 12e.
If payment is being made by a
transfer agent or a paying agent acting
as a withholding agent on behalf of a
payer, enter the chapter 3 and 4 status
codes applicable to the status of the
payer in Boxes 16d and 16e.

Boxes 17a Through 17c,
State Income Tax Withheld
and Related Information

Include in these boxes information
relating to any state income tax
withheld.

Amended Forms

If you filed a Form 1042-S with the IRS
and later discover you made an error on
it, you must correct it as soon as
possible. To correct a previously filed
Form 1042-S, you will need to file an
amended Form 1042-S. The amended
form must have the same unique form
identifier as the original form that is
being amended. You must check the
"Amended" box and provide the
amendment number. The amendment
number must be numeric and the length

must be exactly one digit. Each time
that you amend the same form (as
determined by the unique form
identifier), you must provide the
amendment number in the box provided
on the form (using "1" for the first
amendment and increasing sequentially
for each subsequent amendment).
If you provide an amended
Form 1042-S to a recipient, you
CAUTION must also file the amended form
with the IRS.

Do not file an amended return if you
provided Form 1042-S to the recipient
(copies B, C, and D) and need to make
corrections to such form prior to filing
with the IRS. In such a case, you should
file an original Form 1042-S with the
correct information. Do not check the
Amended box or indicate any
Amendment Number. Provide a copy of
the corrected Form 1042-S to the
recipient. Note that the copies of the
Form 1042-S provided to the recipients
(copies B, C, and D) must match the
copy of the Form 1042-S that is filed
with the IRS.
If any information you correct on
Form(s) 1042-S changes the
information you previously reported on
Form 1042, you also must correct the
Form 1042 by filing an amended return.
To do this, see the Form 1042
instructions.
If you are not filing electronically,
follow these steps to amend a
previously filed Form 1042-S.

Step 1. Prepare a paper Form 1042-S.
* Enter all the correct information on
the form, including the recipient name
and address, money amounts, and
codes.
* Enter an "X" in the amended box at
the top of the form and enter the
amendment number.

Amended checkbox. Enter an "X" in
the amended checkbox of Copy A, B, C,
D, and E only if you are amending a
Form 1042-S you previously filed with
the IRS. You must provide statements to
recipients showing the corrections as
soon as possible regardless of the
change to the Form 1042-S.
Step 2. File the amended paper Form
1042-S with a Form 1042-T. See the
Form 1042-T instructions for information
on filing these forms.

CAUTION

You are not required to provide the
information requested on a form that is
subject to the Paperwork Reduction Act
unless the form displays a valid OMB
control number. Books or records
relating to a form or its instructions must
be retained as long as their contents
may become material in the
administration of any Internal Revenue
law. Generally, tax returns and return
information are confidential, as required
by section 6103.

The time needed to complete and file
this form will vary depending on
individual circumstances. The estimated
average time is 34 minutes.

If you have comments concerning the
accuracy of these time estimates or
suggestions for making this form
simpler, we would be happy to hear
from you. You can send us comments
from IRS.gov/FormComments. Or you
can write to Internal Revenue Service,
Tax Forms and Publications, 1111
Constitution Ave. NW, IR-6526,
Washington, DC 20224. Do not send
the form to this address. Instead, see
Where, When, and How To File, earlier.

If you fail to correct Form(s)
1042-S, you may be subject to a
penalty. See Penalties, earlier.

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D-108

Privacy Act and Paperwork Reduction Act Notice. We ask for the
information on this form to carry out the
Internal Revenue laws of the United
States. Sections 1441, 1442, 1446 (for
PTPs), 1471, and 1472 require
withholding agents to report and pay
over to the IRS taxes withheld from
certain U.S. source income. Form
1042-S is used to report the amount of
income and withholding to the payee.
Form 1042 is used to report the amount
of withholding that must be paid over to
the IRS. Section 6109 requires you to
provide your identification number.
Routine uses of this information include
giving it to the Department of Justice for
civil and criminal litigation, and to cities,
states, the District of Columbia, and
U.S. commonwealths and possessions
for use in administering their tax laws.
We may also disclose this information to
other countries under a tax treaty, to
federal and state agencies to enforce
federal nontax criminal laws, or to
federal law enforcement and
intelligence agencies to combat
terrorism. If you fail to provide this
information in a timely manner, you may
be liable for penalties and interest.

Instructions for Form 1042-S (2020)

Guide to Global Payroll Management - 2020

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