Guide to Global Payroll Management - 2020 - D-17

Appendix D-Federal Forms and Instructions

Today's Date: The person who completes Section 3 must enter the date Section 3 was completed and signed in this field. Do
not backdate this field. If you used a form obtained from the USCIS website, you must print Section 3 of the form to enter the
date in this field. Enter the date as a 2-digit month, 2-digit day, and 4-digit year (mm/dd/yyyy). For example, enter January 8,
2014 as 01/08/2014.
Name of Employer or Authorized Representative: The person who completed, signed and dated Section 3 must enter his
or her name in this field.

What is the Filing Fee?
There is no fee for completing Form I-9. This form is not filed with USCIS or any government agency. Form I-9 must be
retained by the employer and made available for inspection by U.S. Government officials as specified in the "DHS Privacy
Notice" below.

USCIS Forms and Information
For additional guidance about Form I-9, employers and employees should refer to the Handbook for Employers: Guidance for
Completing Form I-9 (M-274) or USCIS' Form I-9 website at https://www.uscis.gov/i-9-central.
You can also obtain information about Form I-9 by e-mailing USCIS at I-9Central@dhs.gov, or by calling 1-888-464-4218 or
1-877-875-6028 (TTY).
You may download and obtain the English and Spanish versions of Form I-9, the Handbook for Employers, or the instructions
to Form I-9 from the USCIS website at https://www.uscis.gov/i-9. To complete Form I-9 on a computer, you will need the latest
version of Adobe Reader, which can be downloaded for free at http://get.adobe.com/reader/. You may order paper forms at
https://www.uscis.gov/forms/forms-by-mail by contacting the USCIS Contact Center at 1-800-375-5283 or 1-800-767-1833
(TTY).

Information about E-Verify, a web-based system that allows employers to confirm the eligibility of their employees to work in the
United States, can be obtained at https://www.e-verify.gov or by contacting E-Verify at https://www.e-verify.gov/contact-us.
Employees with questions about Form I-9 and/or E-Verify can reach the USCIS employee hotline by calling 1-888-897-7781 or
1-877-875-6028 (TTY).

Photocopying Blank and Completed Forms I-9 and Retaining Completed Forms I-9
Employers may photocopy or print blank Forms I-9 for future use. All pages of the instructions and Lists of Acceptable
Documents must be available, either in print or electronically, to all employees completing this form. Employers must retain
each employee's completed Form I-9 for as long as the individual works for the employer and for a specified period after
employment has ended. Employers are required to retain the pages of the form on which the employee and employer entered
data. If copies of documentation presented by the employee are made, those copies must also be retained. Once the individual's
employment ends, the employer must retain this form and attachments for either 3 years after the date of hire (i.e., first day of
work for pay) or 1 year after the date employment ended, whichever is later. In the case of recruiters or referrers for a fee (only
applicable to those that are agricultural associations, agricultural employers, or farm labor contractors), the retention period is 3
years after the date of hire (i.e., first day of work for pay).
Forms I-9 obtained from the USCIS website that are not printed and signed manually (by hand) are not considered complete. In
the event of an inspection, retaining incomplete forms may make you subject to fines and penalties associated with incomplete
forms.
Employers should ensure that information employees provide on Form I-9 is used only for Form I-9 purposes. Completed
Forms I-9 and all accompanying documents should be stored in a safe, secure location.
Form I-9 may be generated, signed, and retained electronically, in compliance with Department of Homeland Security
regulations at 8 CFR 274a.2.

Form I-9 Instructions 10/21/2019

Page 14 of 15

D-17

https://www.uscis.gov/i-9-central https://www.uscis.gov/i-9 http://get.adobe.com/reader/ https://www.uscis.gov/forms/forms-by-mail https://www.e-verify.gov https://www.e-verify.gov/contact-us

Guide to Global Payroll Management - 2020

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