Guide to Global Payroll Management

Signature of Preparer or Translator: Any person who helped to prepare or translate Section 1of Form I-9 must sign his or
her name in this field. If you used a form obtained from the USCIS website, you must print the form to sign your name in this
field. The Preparer and/or Translator Certification must also be completed if "Individual under Age 18" or "Special Placement"
is entered in lieu of the employee's signature in Section 1.
Today's Date: The person who signs the Preparer and/or Translator Certification must enter the date he or she signs in this
field on the printed form. Do not backdate this field. Enter the date as a 2-digit month, 2-digit day, and 4-digit year (mm/dd/
yyyy). For example, enter January 8, 2014 as 01/08/2014.
Last Name (Family Name): Enter the full legal last name of the person who helped the employee in preparing or translating
Section 1 in this field. The last name is also the family name or surname. If the preparer or translator has two last names or a
hyphenated last name, include both names in this field.
First Name (Given Name): Enter the full legal first name of the person who helped the employee in preparing or translating
Section 1 in this field. The first name is also the given name.
Address (Street Name and Number): Enter the street name and number of the current address of the residence of the person
who helped the employee in preparing or translating Section 1 in this field. Addresses for residences in Canada or Mexico may
be entered in this field. If the residence does not have a physical address, enter a description of the location of the residence,
such as "3 miles southwest of Anytown post office near water tower." If the residence is an apartment, enter the apartment
number in this field.
City or Town: Enter the city, town or village of the residence of the person who helped the employee in preparing or
translating Section 1 in this field. If the residence is not located in a city, town or village, enter the name of the county,
township, reservation, etc., in this field. If the residence is in Canada, enter the city and province in this field. If the residence is
in Mexico, enter the city and state in this field.
State: Enter the abbreviation of the state, territory or country of the preparer or translator's residence in this field.
ZIP Code: Enter the 5-digit ZIP code of the residence of the person who helped the employee in preparing or translating
Section 1 in this field. If the preparer or translator's residence is in Canada or Mexico, enter the 5- or 6-digit postal code.

Presenting Form I-9 Documents
Within 3 business days of starting work for pay, you must present to your employer documentation that establishes your
identity and employment authorization. For example, if you begin employment on Monday, you must present documentation
on or before Thursday of that week. However, if you were hired to work for less than 3 business days, you must present
documentation no later than the first day of employment.
Choose which unexpired document(s) to present to your employer from the Lists of Acceptable Documents. An employer
cannot specify which document(s) you may present from the Lists of Acceptable Documents. You may present either one
selection from List A or a combination of one selection from List B and one selection from List C. Some List A documents,
which show both identity and employment authorization, are combination documents that must be presented together to be
considered a List A document: for example, the foreign passport together with a Form I-94 containing an endorsement of the
alien's nonimmigrant status and employment authorization with a specific employer incident to such status. List B documents
show identity only and List C documents show employment authorization only. If your employer participates in E-Verify and
you present a List B document, the document must contain a photograph. If you present acceptable List A documentation, you
should not be asked to present, nor should you provide, List B and List C documentation. If you present acceptable List B and
List C documentation, you should not be asked to present, nor should you provide, List A documentation. If you are unable to
present a document(s) from these lists, you may be able to present an acceptable receipt. Refer to the Receipts section below.
Your employer must review the document(s) you present to complete Form I-9. If your document(s) reasonably appears to be
genuine and to relate to you, your employer must accept the documents. If your document(s) does not reasonably appear to be
genuine or to relate to you, your employer must reject it and provide you with an opportunity to present other documents from
the Lists of Acceptable Documents. Your employer may choose to make copies of your document(s), but must return the
original(s) to you. Your employer must review your documents in your physical presence.

Form I-9 Instructions 10/21/2019

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Guide to Global Payroll Management - 2020

Table of Contents for the Digital Edition of Guide to Global Payroll Management - 2020

Guide to Global Payroll Management - 2020 - D-8

Guide to Global Payroll Management - 2020

Table of Contents for the Digital Edition of Guide to Global Payroll Management - 2020