APA's Top Payroll Questions & Answers for 2020 - 31

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APA's Top Payroll Questions & Answers for 2020

Reimbursement for utilities

My company is paying an employee's rent via payroll. The rent payment
is being processed via payroll and is grossed up for taxes. The utilities,
however, are paid via accounts payable and are not being taxed. The
employee is on a two-year assignment.
Shouldn't the utilities be taxed as well?

A.

Yes. The employee is expected to be away from his or her regular
workplace for more than one year, so this does not qualify as business
travel (see The Payroll Source®, §3.3-5). Therefore, the utilities are
a personal expense, as is the rent, and that employer-paid expense
needs to be included in wages. You need to gross up the amounts
being paid through A/P and impute the amount into the employee's
payroll record.

Cell phone allowances

Q.

Our company currently provides cell phones to employees in selected
positions. As a cost savings measure, we are looking at eliminating the
company cell phones and providing an allowance for company use of
a personal cell phone. The employees would still be required to have a
cell phone. Would this allowance be taxable?

A.

Probably. From your question, it appears that you are proposing to
give an employee a cash allowance based solely on the employee's
position, and without necessarily a business reason or connection that
would justify the allowance as a reimbursement.

31

Taxable and Nontaxable Compensation

Q.



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APA's Top Payroll Questions & Answers for 2020

Table of Contents for the Digital Edition of APA's Top Payroll Questions & Answers for 2020

Table of Contents
APA's Top Payroll Questions & Answers for 2020 - Intro
APA's Top Payroll Questions & Answers for 2020 - Cover1
APA's Top Payroll Questions & Answers for 2020 - a
APA's Top Payroll Questions & Answers for 2020 - b
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APA's Top Payroll Questions & Answers for 2020 - Table of Contents
APA's Top Payroll Questions & Answers for 2020 - e
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