APA's Top Payroll Questions & Answers for 2020 - 81

10

APA's Top Payroll Questions & Answers for 2020

Recording hours worked by exempt employees

For internal recordkeeping we would like to have employees who are
exempt under the Fair Labor Standards Act (FLSA) use our payroll
provider's time keeping system to record work hours. Are we allowed to
do this? Are there any concerns or issues about which we should be
aware?

A.

Under the FLSA, employers are not required to keep records of hours
worked, regular rate of pay, straight-time earnings and overtime pay
for their exempt employees (bona fide executive, administrative, or
professional employees (including computer-related professionals paid
on a salary basis) or outside sales employees. However, employers
must include in their records the basis on which wages are paid so
each employee's total earnings for each pay period can be calculated.
Similar rules govern other employees who are exempt from the FLSA's
overtime pay requirements. States may have stricter requirements,
however. See The Payroll Source®, §10.1.
While you are not required to track the hours worked for your
exempt employees, you are allowed to record their time worked.
Such recordkeeping has the benefit of having the employees allocate
their time to particular projects or profit centers, which can help your
company with planning. When we started tracking hours worked by
hour exempt employees, we did not have an issue; in fact, employees
were happy to be able to see their vacation and sick days accruals and
balances.
When recording the hours worked by exempt employees has
advantages, remember that they must still receive their wages on a
salary basis each workweek. You cannot use the hours worked as a
basis on how much to vary how pay them each workweek because
this will cause them to lose their exemption. Also, be careful of labeling
any hours worked by exempt employees as "overtime" in your records
because this may contribute to blurring the distinction between exempt
and nonexempt employees in your organization in the event of a labor
audit.

81

Recordkeeping and Record Retention

Q.



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APA's Top Payroll Questions & Answers for 2020

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Table of Contents
APA's Top Payroll Questions & Answers for 2020 - Intro
APA's Top Payroll Questions & Answers for 2020 - Cover1
APA's Top Payroll Questions & Answers for 2020 - a
APA's Top Payroll Questions & Answers for 2020 - b
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APA's Top Payroll Questions & Answers for 2020 - Table of Contents
APA's Top Payroll Questions & Answers for 2020 - e
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