ASHA 2017 Convention Program - 84

Overflow Rooms
We understand how important it is for you to attend the
sessions of your choice.
The ASHA Convention is a large event, and, typically, more
than 50 concurrent sessions are presented during each time
block throughout each day. Extensive planning goes into
scheduling, and the Convention Program Committee strives
to assign appropriately sized rooms for all presenters. Factors
such as the popularity of a presenter or topic, the history of
session attendance in past years, other concurrent sessions
on similar topics, as well as any schedule restrictions of the
presenter are all taken into consideration when sessions are
scheduled for the ASHA Convention. These factors, however,
are not always predictable, or capacity constraints of the
facility may limit the best room assignment-and, as a result,
overcrowding occasionally occurs.
ASHA staff and student volunteers monitor room capacities
carefully. ASHA is obligated to abide by the guidelines
established by the Fire Marshal in Los Angeles, and
overcrowded rooms may create unsafe environments. If
a session reaches capacity, attendees should follow the
instructions provided by ASHA staff, Convention Center
staff, student volunteers, or Security staff. Attendees may
be instructed not to stand against the walls or block the
aisles or doors, or they may not be allowed to enter the
room if it overflows.

LOCATIONS

CC, WEST LOBBY (LEVEL 1)
CC, WEST HALL B (LEVEL 1)
CC, 401 (LEVEL 2)
CC, 410 (LEVEL 2)
JW MARRIOTT, PLATINUM BALLROOM
FOYER (LEVEL 2)
JW MARRIOTT, PLATINUM I (LEVEL 2)
JW MARRIOTT, DIAMOND
BALLROOM FOYER

Networked Session Rooms

Help us manage room capacity!

If you arrive at a session that is already at capacity, you may
be directed to the nearest overflow space where you can
view the presentation slides and hear the audio in real time.
In some of our larger common-area overflow spaces, you will
be provided earbuds or headsets attached to a receiver so
that you may listen to the presentation audio as the slides are
shown on the screen. Please comply with the ASHA staff and
student volunteers when they direct you to the best option
for an overflowing session.

* Try to arrive at sessions early to secure your seat,
when possible.

Please comply with the ASHA staff and student volunteers
when they direct you to the best option for an overflowing
session.

* You may be asked to raise your hand if you're next to
an open seat so that any standing attendees may be
directed to it.

Networked session rooms give attendees instant access to
overflow rooms for popular at-capacity sessions.

See pages 28-31 for floor plans that indicate the locations of
the various overflow rooms in the Convention Center and the
JW Marriott.

84 |

2017 ASHA Convention Program Book

Following these steps can help us avoid overflow situations
in session rooms.

* Don't save seats for late arrivals. Saving a seat for a
colleague for a couple of minutes is acceptable, but
if a room is filling, be considerate of your peers, and
allow someone else to take the seat.

* Don't use seats for bags and other materials. Keep
your bags or other personal items on the floor in front
of you or in your lap.

* Please be courteous and respectful to student
volunteers and staff when you are directed elsewhere.
Their job is to help enforce the safety requirements
established by the Fire Marshal.
Table of Contents for the Digital Edition of ASHA 2017 Convention Program
