The ATA Chronicle - January/February 2017 - 33


If you want to visually compare two
versions of one document side-by-side, it's
also possible to scroll through two texts
simultaneously. This feature is accessible
under the same Compare group in the
Review ribbon tab.

DOCUMENT REVIEW TIPS FOR EDITING
And while we're talking about reviewing
documents (in Word), we all know
it's helpful to change the appearance
of a document when we switch from
translating to editing to make errors stand
out more easily-especially when editing
our own translation. If you work in a
translation environment tool, it's generally
easy to achieve that by changing the font.
However, this is often not a good idea in
Word, especially if this is the copy of the
document you'll have to deliver to the
client. But there is another way to achieve
a similar effect without changing the
document itself.

View/Read Mode
Remember the early versions of Word (up
to 2003) that had a DOS/WordPerfect
emulation mode that allowed you to
change the screen to blue and the font to
white? For some reason it was dropped
from Word 2007 on, but from Word
2013 on something similar was silently
re-introduced. Just select View> Read
Mode, and in the Read mode select View>
Page Color> Inverse. Those typos will
now scream out at you! (See Figure 4 on
page 34.)

Reviewing Past Changes
If you're editing a very long document
and forget where you last changed
something, press Shift+F5 to jump right
back to where you last were. (Another
way to achieve something similar is Word
2013's integrated feature that asks you
whether you want to jump back to the
place you last viewed when opening a
long-ish document.)

RANDOM FIND AND REPLACE TIP
I would be hard-pressed to make a good
case for why this next tip is of particular
benefit for a translator. It's not. But I think
it's cool anyway.
Sometimes it's helpful to Find and
Replace something, but leave the original
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Figure 2: Activate a warning to avoid sending documents with Tracked Changes

text untouched. A scenario where that
might be helpful is if you're working on
a table where names are listed with the
family name first, followed by a comma,
followed by the given name. For example:

 \2 (= second referable field), followed by
a space

Smith, Roland
Doe, Jane
Kulongowski, Vladimir

Roland Smith
Jane Doe
Vladimir Kulongowski

If you want to sort this into a list with
the first name followed by the given name,
press Ctrl+H to open the Find and Replace
dialog box in Word, select the More button
to open up the extended options, and
select Use Wildcards. You can then enter
the following wildcard characters.
(<*>), (<*>)

Told ya-it's cool! (For more Find and
Replace text or formatting tips for Word
for Mac, go to http://bit.ly/2hm7Wtd.)

What does that mean?
 < = beginning of a word
 * = 0 or more characters (e.g., s*d finds
"sad" and "started.")
 > = end of a word, followed by a comma
and a space
 After the space, type > (the beginning of
another word), * (0 or more characters),
and > (end of a word)
Then replace this with: \2 \1

 After the space, type \1
(= first referable field)
The result will be this:

CUTTING AND PASTING
But probably more helpful for translators
and editors are tips on how to deal with
copying and pasting.

Format Painter
We all know the Format Painter, the
little paintbrush icon that allows you to
copy formatting information and paste it
to your next selection. You can also use
keyboard shortcuts for the same process:
Ctrl+Shift+C to copy and Ctrl+Shift+V
to paste. The difference between using
the shortcuts and clicking on the icon is
that Word "remembers" the formatting
information for more than one paste action
when you use your keyboard (you can
American Translators Association

33
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Table of Contents for the Digital Edition of The ATA Chronicle - January/February 2017
