Condo Media - December 2014 - 30

MEETINGS
bylaws, regulations, etc., that must be
followed. Within these rules is a hierarchy of leadership typically identifying
the president, vice president, treasurer,
secretary, and a board of directors. The
leadership is responsible for overseeing

The plan should begin with the leadership. While everyone in an organization should know the rules, the leaders
must know them. That is, the ofﬁcers
and board of directors (in some cases
this might be trustees, but here direc-

Good meetings require a focused, committed,
and directed plan for familiarizing the leadership
and the owners with rules of order.
the operation of the association as set
forth in the governance documents and
one of the responsibilities is to see to it
that everyone follows the rules.
Before anyone can follow the rules,
however, they must know them. Because the leadership carries the burden
of making sure that everyone knows the
rules, they should have a plan in place
to be sure that members of the association know the rules of order.

tors will encompass the members of
a governing board) have the primary
responsibility of knowing and following
the procedural rules.
The leadership of an association
includes the ofﬁcers and the board
of directors as well as any committee
chairmen. Each of these people plays a
critical role in assuring a good meeting.
All members of the leadership should be
required to become familiar with rules

of order in the parliamentary authority
set forth in the bylaws. At a minimum,
they ought to be required to have a
copy of the parliamentary authority. If
Robert's Rules of Order, Newly Revised
is the authority, there are a number of
summary versions, the best of which is
Robert's Rules of Order, Newly Revised
In Brief. The ﬁrst 100 pages provide an
excellent and easy-to-read description of
the basic principles and language to use
in formal procedures.
Beyond simply requiring ownership
and familiarity with a parliamentary
authority, an association may want to
conduct an orientation for new leaders covering various topics of serving
in leadership. One such topic ought to
be on parliamentary procedure, which
may be taught by a professional parliamentarian at minimal expense. Another
method of familiarizing leadership with
parliamentary procedure is to require
membership in the National Association
of Parliamentarians or a local unit of

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Condo Media * December 2014

Condo Media - December 2014

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