Condo Media - September 2018 - 48

Sensitive S UB JE C T

occur after submittal and acceptance
of the final report. The consultant
will be expected to provide an overview of their findings and to respond
to questions from the unit owners.

■ Report format: Effective communication means effective distribution
of information. In larger associations
(more than 30 to 50 unit owners),
distributing the complete report is
impractical, cumbersome, and usually
unnecessary. However, a condensed
"owners' report" is a valuable tool
to distribute information. Typically,
the owners' report would include an
executive summary and the financial
projections that are part of the master
report. To achieve this purpose, the
following language is suggested for
the RFP:
* The consultant will provide
(enough for the board or building
subcommittee) copies of the complete final report. This will include

photographs highlighting areas
of concern and/or special interest.
In addition, the consultant will provide a single reproducible copy of an
owners' report which will include a
brief (two to three pages) overview
of the findings of the study and the
reserve fund projections.
■ Review draft report: For the association, directors, and building
subcommittee to be comfortable
with the work of the consultant, it
is important there be interaction
throughout the process. Generally,
we recommend the consultants
meet with the directors/building
subcommittee regularly throughout
the process of developing the study
and submit a draft report for review
and comment by the directors/
building subcommittee. Recommended RFP language is as follows:
* The consultant will provide a
draft report for review by the

MRG

board ( building subcommittee).
The board ( building subcommittee) will provide comments within
two weeks of receipt of the draft
report. Following that, the consultant will provide its final report.
A reserve plan will outline where
your association currently stands,
and where to go from here. By providing your association with comprehensive inventory of all common elements
and an in-depth analysis to dictate
your community's maintenance
standards, the final report will greatly
assist your association in reaching
financial stability.
■ ALAN MOONEY, P.E., R.S.,
IS WITH CRITERIUM ENGINEERS.
THIS ARTICLE IS PROVIDED BY
CRITERIUM-DUDKA ENGINEERS.
COPYRIGHT 2018 BY CRITERIUM
ENGINEERS. REPRODUCTIONS IN ANY FORM WITHOUT
EXPRESS, WRITTEN CONSENT ARE PROHIBITED.

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CONDOMEDIA September 2018

Condo Media - September 2018

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