SEAHO Report - Winter 2023 - 24

opportunity to attend a seminar about the visitation
policy, the Clery Act, and the impact that additional
infractions might have on their future. If the student
selected the seminar and completed it in the allotted
time, they would not have an official conduct record
related to the case (the case is logged as an FYI in
our system to let us know they completed it). If the
student did not opt into the seminar in the 5-business
day period, their case would be assigned to a
conduct officer for standard adjudication. The student
could also self-select the standard adjudication
option rather than the seminar.
The Visitation Seminar would be offered 1-2 times
per week and students would need to sign in via
card swipe at the end of the session to confirm their
attendance.
Pros
* We would be able to " lay eyes " on the
students and they would be able to meet a
conduct officer
* Provides facilitation experience for those
leading the seminar (likely grad students)
* Could require some type of participation
for each individual to receive " credit " for
attending
* Alleviates excessive conduct meeting times
for conduct officers
Cons
* Most often, students violate visitation
policies in pairs or groups (one student
has one or more student(s) stay over past
visitation hours). It's likely that students
would attend this seminar with their friends
and classroom management would likely
become an issue
* With so many cases, getting into a physical
space to accommodate a large group would
be challenging on our campus, especially if
the seminar was offered during the class day
o I'm not trying to be out here at
11pm leading a seminar
* At the time, COVID and safety concerns for
the facilitator and the students
* While this would alleviate the time
24
Option 2: Online Module
Option 2 was inspired by COVID and the shift to
online learning. This option would offer the student
the opportunity to self-enroll in a Blackboard course,
watch a video about the purpose of the visitation
policies, download and read the visitation policy and
other related policies, and take a quiz to demonstrate
their sufficient understanding of the material. If the
student did not opt into the module and pass the
quiz with a score of 8/10 or better in the 5-business
day period, their case would be assigned to a
conduct officer for standard adjudication. The student
could also self-select the standard adjudication
option rather than the module.
Pros
* Alleviates excessive conduct meeting times
for conduct officers
* " On-Demand " option for students to
complete on their own time
* Requires the students to actually open and
read the policies to pass the quiz- tough
enough that they need to read, but not so
tough that they can't pass
* Letters to students violating the policy
can usually be sent out the next business
day (less time to re-offend before we send
communication)
commitment for the conduct officers in
housing, this would likely be a big drain on
my time and the time of the grads working
with me
* This set-up doesn't truly require students to
demonstrate learning- they could just show
up and nod appropriately and we'd count
them as completing the seminar, especially
if the group is large enough for them to feel
anonymous
* Scheduling concerns and class conflicts were
bound to arise
o Athletes, labs, exam schedules, etc.
* Because visitation infractions ebb and flow
so drastically depending on the time of the
year, attendance would vary significantly and
the experience of 2 students vs. 50 students
in the room would be drastically different.
SEAHO Report - Winter 2023

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