Training Industry Magazine - Fall 2023 - 18

Inevitably stakeholders and contributors
will have ideas for items they want to
add to the project, even though these
components were not in the original
scope. Even if these requests are great
ideas, they may not fit the scope of the
project. Having a clear scope helps
identify if these new requests fit into
the purpose, time and budget needs of
the project. If new task requests fit into
the scope, they should be added to the
project. If they don't, leave them out
or adjust the plan with all stakeholders
aligned on the time, resource and cost
ramifications of the decision.
STEP 5. WRITE YOUR
PROJECT PLAN
Once all assessments are complete and
the stakeholders have signed off on the
project scope, it's time to formulate a
written project plan. This sounds a lot
easier than it is. Be aware that many
people are not fans of project plans.
They would rather do work as it inspires
them or as a deadline approaches.
That's why it's imperative to share the
" why " around the written plan.
Understanding that
the plan is a
guideline to keep everyone on track
and not a micro-managing daily task list,
most will fall in line with the expectation.
Furthermore, many leaders aren't sure
how to guide the project using the plan
and/or inspire use by team members.
There are plenty of free and paid
resources out there to help with this. A
good leader will do extensive research
before diving in for the first time.
As you write the project plan, create
a project schedule that details
major milestones of the project and
estimated due dates for deliverables.
While writing the plan, it's important
to also identify dependencies, tasks
that depend on other
tasks
to be
completed before they may begin.
Utilizing a detailed project timeline is
a crucial step in effectively managing
and executing a training project plan.
It helps in organizing tasks, assigning
responsibilities and setting realistic
deadlines. By breaking down the
project into smaller, manageable tasks
and establishing a timeline for each,
you can ensure a smooth and efficient
workflow, leading to optimal results.
STEP 6. ROLLOUT
STRATEGY
One area
of planning
that
is
overlooked is the rollout strategy:
* When the project is completed, how
will the program be introduced to the
learners?
often
* Is there a webinar? A roadshow? Train
the trainer?
* How will the program be maintained
and updated?
* Where will the media be housed?
* Are there technical requirements for
the roll out?
There is a myriad of points to consider
for the rollout strategy. All options will
add time, cost and resources to the
project. If this is not discussed and
agreed upon at the outset, there is little
chance the objectives of the project can
be met successfully.
STEP 7. TRACK AND
MANAGE PROJECT
Once the plan components are in place,
it's time to decide how to keep track
of the plan. Many project leaders will
use project management software or a
spreadsheet document. If you haven't
used one of these before, don't worry.
Just think about what level of detail and
technology you want. There are plenty of
software options out there with a range
of features, prices, methodologies, etc.
Best of all, most offer a free trial so you
can try them on for size.
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Training Industry Magazine - Fall 2023

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