April 2024 e-edition - 43

The Wyoming Game and Fish Department's
Licensing Section does a lot of work after
the application process is completed before
people are issued their hunting licenses.
(Photo by Emalee Smith/WGFD)
BEHIND THE SCENES
Once a hunter has submitted a draw
application and the application deadline has
passed, many wait with anticipation to see if
they are successful. It can be a time filled with
hope and anxiousness as wishful applicants
wait for results and start making tentative
plans for a fall hunt. It's during this time of
waiting that some real heavy lifting takes place
at the Wyoming Game and Fish Department.
Even before the application deadline, Game
and Fish puts a lot of leg work in to ensure
the process runs smoothly. Through the season-setting
process, the Wyoming Game and
Fish Commission is presented with proposals
for how many licenses should be allocated for
each species, area and type. Once the Commission
approves the licenses, Game and Fish
loads the licenses into the draw system. The
Licensing Section generates a report showing
every approved license by hunt area and type,
the total quantity of licenses and the split of
the total licenses for residents and nonresidents.
Then the Licensing Section verifies the
report and sends it to the Wildlife Division
Administration for approval. This is all done
to prepare to conduct the draws.
While it would be great for hunters to
get results immediately after the application
period ends, the draw doesn't happen at the
press of a button. Several important steps
occur after the application period has closed
before the draw can begin. First, personnel
review customer records to ensure applications
haven't been entered under more than one
profile. If someone is found to be entered
under two or more accounts, Game and Fish
merges those records in the system. Merging
customer records updates preference points
the applicant has across all accounts so their
application participates in the draw with all
of their preference points.
Next, an automated review process evaluates
each application to ensure the applicant is
eligible for the draw and there are no errors in
the application. If a customer has more than
the allowed number of applications in the
system for the draw, the excess applications
are marked as ineligible. This may occur when
a customer submits applications under two
different records. The system flags application
records in this step if party applications do
not match or there are more than the allowed
number of party members in the group. This
error occurs when customers request to add

April 2024 e-edition

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