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Operations From Disaster Comes Something Good for Florida Resort T he timing couldn’t have been worse. In October 2005, as The Surf Club of Marco was performing extensive repairs to its beachfront property on Florida’s Marco Island, Hurricane Wilma blasted ashore, its powerful eye passing just south of the barrier island. Not only did the repairs come to a halt—the damaged resort was forced to shut down for nearly four months until February 18, 2006. The association’s Board of Directors, working closely with the management company, Hilton Grand Vacations, made several important decisions after the storm passed. It was true that the resort had no significant project-planning challenges in previous years, but there had not been an encounter with a hurricane like this before at The Surf Club. The storm made everyone realize a more comprehensive and detailed strategic plan needed to be established. Bill Chandler and Sharry Luneke Taking Action As board president of The Surf Club of Marco, I (Chandler) worked with then-resort manager, Matt Fox, to create an integrated timeline showing upcoming project schedules and the various channels used to notify all parties involved in the work, from the board and owners to contractors and other partners. (See below for this detailed timeline.) continued on page 69 The Surf Club of Marco 2009 INTEGRATED TIME LINE Developed 7/9/08; Updated 12/16/08, 4/23/09 Balloting Begins Week1 Amendment/ By-Law Proposed Changes BOD Meeting 1/8/09 Summer Flex Weeks 1-4 Candidate Deadline 1/31/09 Late Fee Notice Contract Due 12/31/09 Winter Flex Weeks 5-15 Late Notice Interest Accruing 3/15/09 Annual Meeting Notice/Ballots Mailed 3/24/09 Lock-out Notice Mailed 4/15/09 Summer Flex Begins Week 16 2009 Annual Meeting Week 16 4/23/09 Board Meeting 4/23/09 Audit filing deadline 5/30/09 Audit filing deadline 5/30/09 Hurricane Season Begins 6/1/09 Elevator Project Commences 6/1/09 JANUARY 2009 JULY 2009 FEBRUARY 2009 AUGUST 2009 Maintenance Weeks Required Weeks 36-39 Preferred Weeks 34-39 Project TBD MARCH 2009 SEPTEMBER 2009 APRIL 2009 OCTOBER 2009 2010 Budget Meeting 10/22/09 & 10/23/09 Proposed Budget to BOD TBD MAY 2009 NOVEMBER 2009 Hurricane Season Ends 11/30/09 2010 Maintenance Fee Billing. 2010 1st Notice of Annual Meeting/ Candidate Forms Mailing TBD JUNE 2009 DECEMBER 2009 90 Day Notice to Terminate Comcast Late Fee Notice Contract Due 12/31/09 Summer Flex Ends Week 51 Board Teleconference TBD Manager’s Conference TBD Newsletter 14 Day Budget Meeting Notice 46 Developments • September 2009

September 2009 Developments

Table of Contents for the Digital Edition of September 2009 Developments

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